Virtual document safe storage is the process of converting physical files into electronic documents for storing, sharing and accessing. It can cut down on the amount of space required to store physical files as well as improve security by locking down certain parts of a file to particular users.

Online storage systems are particularly helpful for businesses that deal with a large amount of documents. Paper documents can be difficult to monitor and secure without a comprehensive security systems and admin-heavy checkout procedures and are usually more vulnerable to being stolen or destroyed in a disaster like a fire. Electronic documents, on the other side, are much easier to monitor and less prone to being stolen, and are far more resistant to damage.

Egnyte Governance Guide

A virtual document is an object in Documentum that has components files (or children). Component files may be in different file formats. The virtual document author determines the logical order of the components. This order can differ from the logical ordering of the files within the folder-based grouping system similar to a traditional file-folder structure. If the logical arrangement of components changes, then the entire virtual document needs to be re-ordered to reflect these changes.

While all businesses can benefit from an online document storage system, traditionally paper-based businesses like law firms and accounting companies can see significant gains in productivity when implementing one. With proper safeguards in place, a secure online document storage system can keep your data safe from hackers and keep your workflows running smoothly.

https://vdr-software.blog/document-safe-storage-online-solutions-for-ease-management