The minutes of a board meeting serve as an official record of the proceedings of a board meeting. They provide legal documentation of the meeting’s discussions and decisions and inspire confidence among stakeholder members, assist in achieving corporate governance and ESG goals, and ensure that directors are accountable.

The most important aspect of meeting minutes for board members is the ability to capture precise information. Even when opinions are expressed in the minutes, they must be impartial. Keeping the minutes as unbiased as possible helps to protect the board from legal liability, so it is important to look at the context of any decision or statement before including it in the document.

It’s a good idea in order to reduce time, make use of a template for the board minutes that has been approved prior to the meeting. Always try to http://www.aboutboardroom.com/virtual-board-meetings-minutes-and-voting/ maintain consistency in the format and the language used in your meetings. This will provide all the essential details, like who called the meeting, whether a quorum was present, the motions that were voted on, how they were voted on and any points of procedure or appeals, and the time the board convened and adjourned, are recorded.

Include any other documents that were discussed at the board meeting. This includes documents, presentations and reports. These can be added to the minutes of the board meeting in an appendix, or listed in the table of contents at the end of the document, depending on how the board would like to organize their board documents.